Name each reference
The import catalogue contains a range of fruit and vegetables. List references separately, such as apple, mango, lemon, tomato, rocket or spinach. Overly general requests make quotations harder to compare.
Describe uses and quantities
Resale, juice preparation and cooking may require different characteristics. State the expected format, unit, quantity and frequency. Varieties, origins, packaging and availability need confirmation for each order.
Plan receipt and turnover
Match volumes to receiving capacity and planned consumption. Check storage instructions for selected references. A clear list helps discuss possible substitutions and organise communication with your supplier.